At Bud Clary Auto Group, a family-owned dealership network in Washington State, our vibrant culture drives success. We maintain a high-performance workplace with exceptional customer service, fostering loyalty and growth since 1959.

SUMMARY

Responsible for accurately processing all vehicle deal paperwork, including sold and trade-in units. This role ensures that all documentation is complete, compliant with dealership and regulatory standards, and that legible digital copies are produced and retained electronically. They demonstrate a strong attention to detail, organizational skills, and a commitment to accuracy and efficiency. As a key member of the administrative team, the Contract Clerk collaborates closely with sales and finance to support a smooth and timely deal closing process. This role upholds the dealership’s core values of team oriented, customer obsessed, good people and purpose driven, contributing to a positive and professional workplace environment.

BENEFITS

• Comprehensive Benefits Package: Health, dental, vision, and life insurance, plus an employee assistance program.
• Retirement Plans: 401(k).
• PTO & Paid Holidays - PTO accrual starting from day one of employment - 1 hour of PTO for every 40 hours worked for the first year, 1.63 hours of PTO for every 40 hours worked for years 2-9, and 2.39 hours of PTO for every 40 hours worked for 10 or more years of service.
• Employee discounts
• Referral bonus program

PAY

• $20 - $22 per hour depending on experience

ESSENTIAL DUTIES

• Organize and Scan in car deals
• Receive and process all paperwork from the Office Lead or GM
• Post in transits • Receipt in cash/check/VISA deposits on car deals
• Follow up with issues concerning paperwork and/or funds
• Create and label new/used inventory jackets
• Scan additional documents into deals as necessary
• Accurately file items • Email, Fed ex and mail contracts
• Perform all tasks by deadlines and in timely manner
• Be willing to help co-workers with other tasks
• Maintains a professional appearance and a neat work area • Must be able to handle confidential information appropriately

MARGINAL DUTIES

• Being a team player
• Highly organized and detail orientated
• Strong multi-tasker
• Ability to work in a fast-paced environment
• Effective communicator
• Other duties as assigned

QUALIFICATIONS

• Clear and concise communication skills
• Proficient computer skills, MS Office (especially Excel)
• Must be highly organized

EDUCATION and/or EXPERIENCE

• High School Graduate or GED Equivalency.
• Automotive office experience preferred but not required.

Bud Clary Auto Group is proud to be an Equal Employment Opportunity Employer. We are dedicated to creating a workplace free from discrimination and harassment based on race, color, gender, national origin, age, religion, sex, disability, or any other protected status. This commitment extends to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, and more. We uphold a harassment-free environment for everyone, including vendors, contractors, and other non-employees.

Have questions? Contact humanresources@budclary.com

Location: Yakima Toyota